22 · Survey Results: Survey Questions And Responses
Selected Comments from Respondents
A Faculty Senate subcommittee has drafted a resolution concerning open access, etc., that encourages faculty,
the Libraries, and university administration to take various actions, and the faculty section includes the following:
“…adopt and use an Addendum to Publication Agreement such as that provided by the Scholarly Publishing and
Academic Resources Coalition (SPARC) in order to retain their rights to use their work in the classroom and in
future publications and to archive final accepted manuscripts.” However, action on the resolution won’t be taken
for another month or two, so there is not yet an official endorsement or promotion.
A year ago we were planning on doing a large campaign to promote the recently endorsed addendum. However,
we then starting hearing from other institutions who where trying this that outreach and promotion for their
author addendum was not easy. At the same time, we saw that many publishers’ policies regarding author rights
were improving. Additionally, the addendum that our university endorsed (the CIC one) has a 6-month embargo
request — anecdotal evidence is showing that this may be too short for publishers (given that NIH policy is 12
months). Another important factor that has delayed progress on the promotion of our addendum is the fact that
we have been between provosts for the past year (there was an interim provost for a year), we had a terrible
flood (summer 2008) which flooded many campus buildings and which has demanded the attentions of our
administration since then.
Discussion at Faculty/Academic Council on campus, promotion on the CIC Web site.
Editing publisher contracts with a couple of standard paragraphs has proven more successful than addenda.
Except for a link on the libraries’ copyright site and a single PowerPoint slide that was shown to 4 groups of faculty
and graduate students as part of a copyright presentation, promotion of author’s addenda is not taking place on
this campus of the university.
I do not have information about the possible consortia we may belong to. We have several addenda links from
library and scholarly communications Web sites as a service and education, but we don’t endorse or promote
beyond that. We do educate about author rights but don’t endorse or promote any specific addenda. We are a
member of SPARC which does promote and endorse.
I’m on the GWLA IR task force and we’ve been discussing the possibility of recommending that the SPARC
addendum be endorsed.
Institutional negotiations with publishers are a preferred approach. For example, recent negotiations with Springer
have resulted in a pilot project in which articles are published under a Creative Commons compatible license (see:
http://www.universityofcalifornia.edu/news/article/19335).
The university’s addendum was developed under the auspices of the Committee on Intellectual Property, which is
chaired by the Vice President for Research, in 2006. The Vice President for Research and the Director of Libraries
visited many academic departments to promote the addendum when it was first released. Since that time, the
Libraries have hired a Scholarly Publishing and Licensing Consultant, whose responsibilities include supporting and
promoting the use of the addendum. One of the means of promoting the addendum is a Web site explaining the
reason for it and how to use it.
Office of the General Counsel advised authors that they, at a minimum, must retain the right to deposit work
arising from NIH funding into PubMed Central. Authors were encouraged to consider using a second, broader
Selected Comments from Respondents
A Faculty Senate subcommittee has drafted a resolution concerning open access, etc., that encourages faculty,
the Libraries, and university administration to take various actions, and the faculty section includes the following:
“…adopt and use an Addendum to Publication Agreement such as that provided by the Scholarly Publishing and
Academic Resources Coalition (SPARC) in order to retain their rights to use their work in the classroom and in
future publications and to archive final accepted manuscripts.” However, action on the resolution won’t be taken
for another month or two, so there is not yet an official endorsement or promotion.
A year ago we were planning on doing a large campaign to promote the recently endorsed addendum. However,
we then starting hearing from other institutions who where trying this that outreach and promotion for their
author addendum was not easy. At the same time, we saw that many publishers’ policies regarding author rights
were improving. Additionally, the addendum that our university endorsed (the CIC one) has a 6-month embargo
request — anecdotal evidence is showing that this may be too short for publishers (given that NIH policy is 12
months). Another important factor that has delayed progress on the promotion of our addendum is the fact that
we have been between provosts for the past year (there was an interim provost for a year), we had a terrible
flood (summer 2008) which flooded many campus buildings and which has demanded the attentions of our
administration since then.
Discussion at Faculty/Academic Council on campus, promotion on the CIC Web site.
Editing publisher contracts with a couple of standard paragraphs has proven more successful than addenda.
Except for a link on the libraries’ copyright site and a single PowerPoint slide that was shown to 4 groups of faculty
and graduate students as part of a copyright presentation, promotion of author’s addenda is not taking place on
this campus of the university.
I do not have information about the possible consortia we may belong to. We have several addenda links from
library and scholarly communications Web sites as a service and education, but we don’t endorse or promote
beyond that. We do educate about author rights but don’t endorse or promote any specific addenda. We are a
member of SPARC which does promote and endorse.
I’m on the GWLA IR task force and we’ve been discussing the possibility of recommending that the SPARC
addendum be endorsed.
Institutional negotiations with publishers are a preferred approach. For example, recent negotiations with Springer
have resulted in a pilot project in which articles are published under a Creative Commons compatible license (see:
http://www.universityofcalifornia.edu/news/article/19335).
The university’s addendum was developed under the auspices of the Committee on Intellectual Property, which is
chaired by the Vice President for Research, in 2006. The Vice President for Research and the Director of Libraries
visited many academic departments to promote the addendum when it was first released. Since that time, the
Libraries have hired a Scholarly Publishing and Licensing Consultant, whose responsibilities include supporting and
promoting the use of the addendum. One of the means of promoting the addendum is a Web site explaining the
reason for it and how to use it.
Office of the General Counsel advised authors that they, at a minimum, must retain the right to deposit work
arising from NIH funding into PubMed Central. Authors were encouraged to consider using a second, broader
