ARL Academic Health Sciences Library Statistics 2014-2015

Morris, Shaneka; Roebuck, Gary

48 Footnotes
Question
Number
Footnote
NEW YORK cont.
9 Significantly less than prior year. Prior year included Sandy-related expenses, systems/technology
consultant fees, and additional facilities to support.
13 Includes four IT professionals, two support staff, and one faculty member who are dedicated to the
library but are not paid from the library budget.
14–6 Not reporting this year.
17
Ehrman Medical Library remains closed after Hurricane Sandy, so fewer opportunities to access print
materials for circulation. The opening of new College of Dentistry facility and learning commons
decreased the number of visits to dental library and the opportunities to access print materials for
circulation.
18, 20 Medical Library results are included in numbers reported by the university library.
21–22 This is an approximation. ILLiad only went online Nov. 2014. 8,828 requests filled through Sept.
NORTH CAROLINA
13.a The increase in this year’s count is due to counting positions temporarily vacated during the year but
intended to be filled.
NORTHWESTERN
All figures are as of 08/31/2015.
7.a It is not uncommon for one time purchases to fluctuate from year to year but also with new management
in place, focus was geared towards researcher support.
7.c With new management in place, focus was geared towards researcher support with research tracking
software.
OHIO STATE
Library branches included: Health Sciences Library, Nationwide Children’s Hospital Library, and the
University Hospitals East Library.
12 Included in Main Number.
OKLAHOMA STATE
2 Added e-journals allowed weeding of print journal collection.
7.a, 7.b New library director has changed focus for materials expenditures.
7.c Changes in source of funding for collection support.
8.a Salary increase due to promotion and merit raises.
8.b Last year’s reported number was too high.
9 Had unanticipated expenditures for equipment replacement.
10
For tenure-track faculty, other professional staff, and staff this includes FICA, Workers Comp,
Unemployment Com, medical insurance, life insurance, retirement plan, Oklahoma Teachers Retirement
System Employer &Matching Fees, and a benefit administration fee.
13.a OSU-CHS has a small number of professional library staff. This decrease is the result of the loss of one
employee.
13.c Previous year’s student FTE was an estimate this number is based on actual student hours worked.
21 Received fewer requests.

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48 Footnotes
Question
Number
Footnote
NEW YORK cont.
9 Significantly less than prior year. Prior year included Sandy-related expenses, systems/technology
consultant fees, and additional facilities to support.
13 Includes four IT professionals, two support staff, and one faculty member who are dedicated to the
library but are not paid from the library budget.
14–6 Not reporting this year.
17
Ehrman Medical Library remains closed after Hurricane Sandy, so fewer opportunities to access print
materials for circulation. The opening of new College of Dentistry facility and learning commons
decreased the number of visits to dental library and the opportunities to access print materials for
circulation.
18, 20 Medical Library results are included in numbers reported by the university library.
21–22 This is an approximation. ILLiad only went online Nov. 2014. 8,828 requests filled through Sept.
NORTH CAROLINA
13.a The increase in this year’s count is due to counting positions temporarily vacated during the year but
intended to be filled.
NORTHWESTERN
All figures are as of 08/31/2015.
7.a It is not uncommon for one time purchases to fluctuate from year to year but also with new management
in place, focus was geared towards researcher support.
7.c With new management in place, focus was geared towards researcher support with research tracking
software.
OHIO STATE
Library branches included: Health Sciences Library, Nationwide Children’s Hospital Library, and the
University Hospitals East Library.
12 Included in Main Number.
OKLAHOMA STATE
2 Added e-journals allowed weeding of print journal collection.
7.a, 7.b New library director has changed focus for materials expenditures.
7.c Changes in source of funding for collection support.
8.a Salary increase due to promotion and merit raises.
8.b Last year’s reported number was too high.
9 Had unanticipated expenditures for equipment replacement.
10
For tenure-track faculty, other professional staff, and staff this includes FICA, Workers Comp,
Unemployment Com, medical insurance, life insurance, retirement plan, Oklahoma Teachers Retirement
System Employer &Matching Fees, and a benefit administration fee.
13.a OSU-CHS has a small number of professional library staff. This decrease is the result of the loss of one
employee.
13.c Previous year’s student FTE was an estimate this number is based on actual student hours worked.
21 Received fewer requests.

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47 ARL Academic Health Sciences Library Statistics 2014–2015
Question
Number
Footnote
MIAMI cont.
18 Use of electronic resources provided by Calder Library is included in the Central/Richter Library survey
data.
23 Data includes UMH Library in addition to Calder Library.
MINNESOTA
Library branches included: Bio-Medical Library (https://hsl.lib.umn.edu/biomed).
2 Decrease from last FY is due to deduplication, exclusion of electronic serials starting FY 2014–15, and
transfer of ~50,000 items to off-site location PS2.
6 Library materials expenditures went down.
8.a Some support positions were converted to professional positions, and some positions were re-classed
through a job study.
8.b, 13.b Vacant positions and voluntary layoffs.
13.a Reclassifications
21
FY 2013–14 figure revised upward to 14,590. This results in a -21% percent change in FY 2014–15,
rather than +70%. Many medical libraries are opting to purchase library databases rather than to try to
maintain print collections, and in some cases, that is the only library service they are offering to staff.
Most libraries are still using services of their partner (free) lenders, but have dramatically reduced their
borrowing from libraries that charge for ILL. There are also more options out there now than there were
five years ago, including commercial document delivery services where a library can include paying for
copyright at the same time they order the article.
NEW MEXICO
Library branches included: Health Sciences Library.
Library branches NOT included: UNM Main Library, UNM Law.
1 The number entered for this question for 2013–2014 is not correct.
4 Increase in e-book titles is due to additional funding and priority on e-book purchases.
6 There is no clear explanation for this difference. UNM MAin and HSLIC will pay particular attention to
this area next year in order to ensure this discrepancy does not continue to occur.
8 The figures for 2014–2015 are pretty accurate and we cannot determine the cause of the difference from
the previous year.
10 This total includes 29% fringe on staff salaries and 32.5% fringe on faculty and professional staff salaries.
13 The discrepancies for staff numbers could be contributed to a reorganization at HSLIC within and
regarding the HSLIC Biomedical Informatics Program, and Technology Services.
21–22 Filled requests provided for last year were 1,514 and filled requests received were 899. Increased
borrowing due to HSLIC making ILL free to affiliated users.
NEW YORK
All figures are as of 08/31/2015.
Library branches included: Hospital for Joint Disease and the Dental Library.
1 12% print (on-site), 17% print (off site), and 71% e-book.
2 Closure of dental library.
7.a Purchased fewer print books and e-book frontlists in 2014–2015.

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47 ARL Academic Health Sciences Library Statistics 2014–2015
Question
Number
Footnote
MIAMI cont.
18 Use of electronic resources provided by Calder Library is included in the Central/Richter Library survey
data.
23 Data includes UMH Library in addition to Calder Library.
MINNESOTA
Library branches included: Bio-Medical Library (https://hsl.lib.umn.edu/biomed).
2 Decrease from last FY is due to deduplication, exclusion of electronic serials starting FY 2014–15, and
transfer of ~50,000 items to off-site location PS2.
6 Library materials expenditures went down.
8.a Some support positions were converted to professional positions, and some positions were re-classed
through a job study.
8.b, 13.b Vacant positions and voluntary layoffs.
13.a Reclassifications
21
FY 2013–14 figure revised upward to 14,590. This results in a -21% percent change in FY 2014–15,
rather than +70%. Many medical libraries are opting to purchase library databases rather than to try to
maintain print collections, and in some cases, that is the only library service they are offering to staff.
Most libraries are still using services of their partner (free) lenders, but have dramatically reduced their
borrowing from libraries that charge for ILL. There are also more options out there now than there were
five years ago, including commercial document delivery services where a library can include paying for
copyright at the same time they order the article.
NEW MEXICO
Library branches included: Health Sciences Library.
Library branches NOT included: UNM Main Library, UNM Law.
1 The number entered for this question for 2013–2014 is not correct.
4 Increase in e-book titles is due to additional funding and priority on e-book purchases.
6 There is no clear explanation for this difference. UNM MAin and HSLIC will pay particular attention to
this area next year in order to ensure this discrepancy does not continue to occur.
8 The figures for 2014–2015 are pretty accurate and we cannot determine the cause of the difference from
the previous year.
10 This total includes 29% fringe on staff salaries and 32.5% fringe on faculty and professional staff salaries.
13 The discrepancies for staff numbers could be contributed to a reorganization at HSLIC within and
regarding the HSLIC Biomedical Informatics Program, and Technology Services.
21–22 Filled requests provided for last year were 1,514 and filled requests received were 899. Increased
borrowing due to HSLIC making ILL free to affiliated users.
NEW YORK
All figures are as of 08/31/2015.
Library branches included: Hospital for Joint Disease and the Dental Library.
1 12% print (on-site), 17% print (off site), and 71% e-book.
2 Closure of dental library.
7.a Purchased fewer print books and e-book frontlists in 2014–2015.

49 ARL Academic Health Sciences Library Statistics 2014–2015
Question
Number
Footnote
PENNSYLVANIA
7.c The collection support data for 2013–14 was related to flood remediation and was a one-time expense
that was not repeated in 2014–15.
14 Penn Libraries (not including law) transitioned to a new mechanism for counting instructional sessions.
Due to this transition, we believe there was some data loss.
PENNSYLVANIA STATE
4 This includes StatRef, individually subscribed (e.g., Harrisons), OVID, and NRC titles. Increase in 2015
due to ClinicalKey titles—all but McGraw-Hill dup PSU data.
20 Journal data moved to Serials Solutions and will be counted with PSU-wide data.
ROCHESTER
Library branches included: Edward G. Miner Library and the Basil G. Bibby Library.
1, 4 These data included in response from main campus library.
2 We did a significant amount of weeding to make more space for historical collections and manuscripts.
7.a Expenses for rare books and historical ephemera can vary from year to year, depending on the
availability of these materials on the market. Fewer historical materials were purchased in 2014–15.
7.c
ILL postage: 1,712 Copyright Clearance: 6,255 EFTS (net) expenditures: 1,028 ILLiad Maintenance:
750 OCLC Cataloging: 2,011 Collection management supplies: 1,828 ExLibris +Backstage: 9,637 Serials
Solutions 360 Link: 2,314 Contract binding: 3,527.
8.c, 13.c Beginning 1/5/15, the library’s hours were reduced by 24 per week hours for student employees were
reduced accordingly.
9
In FY15 Medical Center funds (exceeding $127,000 in FY14) supporting the shared Blackboard learning
management system infrastructure no longer are included as a line item in our e-Learning operating
budget. Instead, the appropriate Medical Center share is transferred by means of a centralized, inter-
campus allocation process.
13.a, 13.b There were several retirements, resignations, and open positions in 2014–15.
14-15 Higher number is due to new education sessions taught by bioinformatics specialist who began work in
May 2014.
16 Higher number is due to new Bioinformatics Consulting and Education Service which began in May
2014.
17
We note that declines in “initial circulations” have been continuous since the 2008–09 reporting
period. While there may be no single factor to explain the decline, certainly the increased availability
of electronic resources and the continued growth of iPads in the Medical School curriculum are strong
influences.
18 In previous years, full-text article requests from only a subset of our journals were included in this
number. With a new methodology, we can now count all of the journal article requests.
21
Significant decrease in requests is due to the use of IDS (Information Delivery Services) by many local
and regional libraries as they seek medical materials. We do not participate in IDS, so other medical
libraries (IDS members) end up receiving and filling these requests.
SOUTH CAROLINA
1, 2 Decrease due to monograph weeding project.
19 Did not include usage for HAPI database due to errors in statistical data collected.

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