ARL Academic Health Sciences Library Statistics 2014-2015

Morris, Shaneka; Roebuck, Gary

42 Footnotes
Question
Number
Footnote
CORNELL cont.
6, 8–9
The NYC medical units share three academic staff with the medical library in Qatar or with the New
York-Presbyterian Hospital in NYC. Only the WCMC-paid FTE portions (1 FTE) are included here
with one exception: one additional FTE fully funded by Qatar is also included as he works and reports
to staff in the Medical Library in NYC. The New York-Presbyterian Hospital also funds additional
general operating expenses (not included here) for the Medical Center Archives. Similarly, materials
expenditures exclude Qatar’s and Ithaca/Geneva’s contributions to shared e-resources.
7 The increase reflects in part the one-time purchase of electronic backfiles to replace many of the print
journal titles weeded. See also the note for “Total library expenditures.”
8 Some positions were vacant for part or most of the year.
8.a, 13.a Includes academic and exempt staff.
8.b, 13.b Includes non-academic, non-exempt staff.
9 The increase reflects the re-structuring of expenditures to reflect the library’s portion of certain IT
agreements and personnel.
13.c Not applicable any students hired are hired as temps.
14, 16 Information transactions and presentations to groups include only those interactions staff recorded in
Count It, CUL’s locally built system for tracking public service transactions.
18 This measure cannot be reported separately for Medical as many subscriptions are shared between NYC,
Ithaca/Geneva and Qatar. See the count in the main survey.
23 In-person visit count is unavailable for FY15.
DARTMOUTH
Library branches included: Dana Biomedical Library and the Matthews-Fuller Health Sciences Library.
Library branches NOT included: Baker-Berry Library, Feldberg Business &Engineering Library, Kresge
Physical Sciences Library, Paddock Music Library, Rauner Special Collections, Sherman Art Library,
Storage &Dartmouth Library Depository.
4 Electronic books not counted as part of any individual library section, total overall for college is 771,536.
7.a Yearly fluctuations due to purchasing decisions. Increased purchasing in digital collection. Major discard
project in FY15.
7.c A category of collection support that had not been included in the past is now being included.
8.a Change in staff.
11 Fringe benefits at 34% include amounts for all regular and term employees. The fringe rate for temporary
employees is 9%, and there is no fringe charged for student assistants.
13.a, 13.c Raw numbers are more accurate than percentages due to the nature and size of the raw data.
14, 15 Increased outreach and yearly fluctuations due to class needs.
16, 17 The collection is primarily digital. Also it is in a temporary smaller space, and the physical collection is
primarily off-site.
18–20 Figures are for the library system as a whole, not for any one branch so only recorded on the main report.
21–22 Due to our increased digital collection, we no longer have as many physical objects for ILL.
DUKE
Library branches included: Duke University Medical Center Library.
1 Only monographs counted last year by accident.

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42 Footnotes
Question
Number
Footnote
CORNELL cont.
6, 8–9
The NYC medical units share three academic staff with the medical library in Qatar or with the New
York-Presbyterian Hospital in NYC. Only the WCMC-paid FTE portions (1 FTE) are included here
with one exception: one additional FTE fully funded by Qatar is also included as he works and reports
to staff in the Medical Library in NYC. The New York-Presbyterian Hospital also funds additional
general operating expenses (not included here) for the Medical Center Archives. Similarly, materials
expenditures exclude Qatar’s and Ithaca/Geneva’s contributions to shared e-resources.
7 The increase reflects in part the one-time purchase of electronic backfiles to replace many of the print
journal titles weeded. See also the note for “Total library expenditures.”
8 Some positions were vacant for part or most of the year.
8.a, 13.a Includes academic and exempt staff.
8.b, 13.b Includes non-academic, non-exempt staff.
9 The increase reflects the re-structuring of expenditures to reflect the library’s portion of certain IT
agreements and personnel.
13.c Not applicable any students hired are hired as temps.
14, 16 Information transactions and presentations to groups include only those interactions staff recorded in
Count It, CUL’s locally built system for tracking public service transactions.
18 This measure cannot be reported separately for Medical as many subscriptions are shared between NYC,
Ithaca/Geneva and Qatar. See the count in the main survey.
23 In-person visit count is unavailable for FY15.
DARTMOUTH
Library branches included: Dana Biomedical Library and the Matthews-Fuller Health Sciences Library.
Library branches NOT included: Baker-Berry Library, Feldberg Business &Engineering Library, Kresge
Physical Sciences Library, Paddock Music Library, Rauner Special Collections, Sherman Art Library,
Storage &Dartmouth Library Depository.
4 Electronic books not counted as part of any individual library section, total overall for college is 771,536.
7.a Yearly fluctuations due to purchasing decisions. Increased purchasing in digital collection. Major discard
project in FY15.
7.c A category of collection support that had not been included in the past is now being included.
8.a Change in staff.
11 Fringe benefits at 34% include amounts for all regular and term employees. The fringe rate for temporary
employees is 9%, and there is no fringe charged for student assistants.
13.a, 13.c Raw numbers are more accurate than percentages due to the nature and size of the raw data.
14, 15 Increased outreach and yearly fluctuations due to class needs.
16, 17 The collection is primarily digital. Also it is in a temporary smaller space, and the physical collection is
primarily off-site.
18–20 Figures are for the library system as a whole, not for any one branch so only recorded on the main report.
21–22 Due to our increased digital collection, we no longer have as many physical objects for ILL.
DUKE
Library branches included: Duke University Medical Center Library.
1 Only monographs counted last year by accident.

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41 ARL Academic Health Sciences Library Statistics 2014–2015
Question
Number
Footnote
CASE WESTERN RESERVE
1, 4 The Medical Library also has access to a number of electronic resources that are counted only in the
Main Library’s statistics.
12 Consortia/Networks/Bibliographic Utilities Expenditures are calculated in the Main Library Statistics.
16 Health Science Library does not calculate Reference Transactions.
CHICAGO
2 The process for calculating this number was changed to be more consistent with the way that it is
calculated for the Main Library.
7.a
Due to serials cancellations, we were able to redirect a portion of allocation to one-time resources in
addition, we were still in the process of revising our allocation/budgeting from general central funds to
subject-specific funds.
9 Reduced spending on binding, travel, and supplies.
14, 15 Previous year included a special outreach effort to all clinical medical departments.
16 FY 2014 reference transactions revised to 1,712. All reference transactions at the Science Library are
included we cannot reliably report only biomedical reference transactions.
17 FY 2014 initial circulations revised to 5,326. Revision due to better processes for identifying biomedical
transactions.
22 Transition to a new ILS resulted in increased borrowing during migration.
CINCINNATI
11 Official fringe rates vary by employee level: 35.8% for faculty librarians, 41.0% for administrative staff,
and 53.5% for support staff.
12 $858,794 for the institution included in main report.
18–20 Total for institution included in main report.
23 Gate count is not recorded.
CONNECTICUT
1 Our catalog is now combined with our journal resolver. The total now includes many more journal titles.
7.c Binding: $570 Membership: $200 OCLC Cat: $5,181 OCLC ILL: $1,141 Library System: $70,838 and
Document Delivery: $5,856.
10 Fringe Benefits includes pension, unemployment compensation, health services, group life insurance,
social security, &medical insurance.
17 We cannot separate out reserves.
CORNELL
Library branches included: Includes the Medical Library and the Medical Center Archives in New
York City. Also includes some counts for the Medical Library’s Patient Resource Center. IPEDS UnitID:
190424.
Library branches NOT included: Excludes the medical library at the Weill Cornell Medical College in
Qatar.
1, 2, 4 Includes some open access items selected and cataloged to support research and educational needs.
Includes only those Medical Center Archives titles in the Medical Library catalog.
2 The decrease reflects an ongoing withdrawal project through which the library has withdrawn a
significant portion of its print collection, especially journal volumes that are available online.

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43 ARL Academic Health Sciences Library Statistics 2014–2015
Question
Number
Footnote
DUKE cont.
4 New titles purchased and one package went from 910 titles to 1,161 titles.
7.a No back files were purchased this year (compared to last year).
7.c LSC storage expenses included here. These were not included last year.
12 Elements expenses (paid to Perkins) included here this year.
13.a Should have been 19 not 6. (Used the ALS200 number which doesn’t include the other professionals.)
13.c Should have been 0 last year. We do NOT have students we have 6 paraprofessionals.
14–15 Second for-credit course was taught by librarians in 2014-15.
21 We received fewer requests, therefore fewer were filled.
23 No gate count available for medical center library.
EMORY
All figures are as of 08/31/2015.
1, 2 Figure declined due to collection weeding and withdrawal of materials from the HMA and Storage
Library.
4 The increase in electronic books supports the continued demand for electronic resources.
8.a, 13.b Increase in professional staff salaries is the result of retirements and staff restructuring that involved the
promotion of some support staff to professional staff.
18–20 Reported at the system level for all libraries on the MAIN library form.
FLORIDA
Library branches included: Borland and Veterinary Medicine.
12, 18 Figures for this number included in UF Smathers Libraries counts.
FLORIDA STATE
Library branches included: Medical only.
Library branches NOT included: All other branches: Main, Music, Communication and Information
(Goldstein), Panama City Beach, FL Republic of Panama, Dirac Science Library, Ringling, Law, and
Engineering.
1, 7.a We attribute this change to e-resource spending.
2 Extensive weeding was conducted in the 2014–2015 reporting period.
3 We adjusted the counting method for the 2014–2015 reporting period.
4 We included additional counts from invoices for the 2014–2015 reporting period that may not have been
in included in the last reporting period.
6 We had an increase in library expenditures for the 2014–2015 reporting period.
7 Library materials expenditures remained steady for the 2014–2015 reporting period.
7.b
Subscribed to a new database that had the electronic books that we had been purchasing last year,
and more money spent on subscriptions rather than outright purchases in order to keep up with new
editions.
7.c Started a deposit account with OCLC, so some funds rolled over into the new budget year.
8, 13.a We reclassified a staff position into a librarian position for the 2014–2015 reporting period.
8.a We filled two librarian positions for the 2014–2015 reporting period.

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Page 2Collections and Collection Expenditures click to expand contents

Page 6Salary Expenditures click to expand contents

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Page 14Personnel and Public Services click to expand contents

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