89 Complete the column labeled “Rank Code” using the following codes: 0 A rank normally occupied solely by the library director and/or assistant and associate directors. 9 Rank unknown or, there is confusion or controversy regarding how to code this individual’s rank. 1 Lowest level in the rank structure. 2 Next highest level in the rank structure. 3-8 Successively higher levels in the rank structure. Highest number in this range should be equivalent to the highest rank in the library’s structure (unless the highest rank is occupied solely by the director and/or assistant and associate directors). The maximum number of ranks reported here should not exceed the maximum number of rank-levels reported in Part I for individual data under Rank Structure. When counting the total number of rank levels, include ranks that may be unoccupied at the present time due to circumstances like unusually high turnover, hiring freezes, etc. 11. Percent. Change the 100% appointment to less than that only for part-time people. Enter percent with decimal points. For example, a 65% appointment would be entered as .65. To calculate the percent appointment, if less than 1.00, which stands for 100%, divide the months the employee works by the number of months considered to be the norm for full-time employment at your institution (or the number of hours per week an employee works by the number of hours per week considered to be the norm for full-time employment at your institution). For example, if a full-time appointment at your institution is 12 months, a 9-month part-time appointment would be .75, i.e. 75%. If a full-time appointment at your institution is 40 hours per week, an appointment at 30 hours per week is also .75. To calculate the percent appointment for an employee who works 30 hours a week and only for 9 months a year, when the norm for full-time employment is 40 hours a week and a 12-month appointment, multiply the percent appointment per week by the percent appointment per year, i.e. .75 x .75 = .56. Instructions for Completing Part III: Additional Categories (Shown on printed forms as the last 11 columns) 1. Year of Birth (YrBirth). For each individual, record the four-digit year of birth. 2. Position Code Addenda (JobAdd). Use this column to provide additional information only for the following position categories. a. Associate and Assistant Directors (ASCDIR and ASTDIR). For each category, indicate if the person has a defined area of responsibility using the codes below. Use the code that most closely reflects the general duties of the person in the position. Administrative Services ADM Systems/Automation SYS Collection Development CDV Technical Services TS Public Services PBS Other or unspec. OTH b. Head, Other Branch Library (HDBR). Use the codes below to indicate the subject area of the branch: Science & Tech. SCI Undergraduate Library UGL Social/Behavioral Sci. SBS Other OTH Humanities/Fine Arts HFA