Complete the column labeled “Rank Code” using the following codes:
0 A rank normally occupied solely by the library director and/or assistant and associate directors.
9 Rank unknown; or, there is confusion or controversy regarding how to code this individual’s rank.
1 Lowest level in the rank structure.
2 Next highest level in the rank structure.
3-8 Successively higher levels in the rank structure. Highest number in this range should be equivalent to
the highest rank in the library’s structure (unless the highest rank is occupied solely by the director
and/or assistant and associate directors).
The maximum number of ranks reported here should not exceed the maximum number of rank-levels
reported in Part I for individual data under Rank Structure.
When counting the total number of rank levels, include ranks that may be unoccupied at the present time due to
circumstances like unusually high turnover, hiring freezes, etc.
11. Percent. Change the 100% appointment to less than that only for part-time people. Enter percent with decimal
points. For example, a 65% appointment would be entered as .65. To calculate the percent appointment, if less
than 1.00, which stands for 100%, divide the months the employee works by the number of months considered
to be the norm for full-time employment at your institution (or the number of hours per week an employee
works by the number of hours per week considered to be the norm for full-time employment at your institution).
For example, if a full-time appointment at your institution is 12 months, a 9-month part-time appointment
would be .75, i.e. 75%. If a full-time appointment at your institution is 40 hours per week, an appointment at 30
hours per week is also .75. To calculate the percent appointment for an employee who works 30 hours a week
and only for 9 months a year, when the norm for full-time employment is 40 hours a week and a 12-month
appointment, multiply the percent appointment per week by the percent appointment per year, i.e. .75 x .75 =
Instructions for Completing Part III: Additional Categories
(Shown on printed forms as the last 11 columns)
1. Year of Birth (YrBirth). For each individual, record the four-digit year of birth.
2. Position Code Addenda (JobAdd). Use this column to provide additional information only for the
following position categories.
a. Associate and Assistant Directors (ASCDIR and ASTDIR). For each category, indicate if the person
has a defined area of responsibility using the codes below. Use the code that most closely reflects the
general duties of the person in the position.
Administrative Services ADM Systems/Automation SYS
Collection Development CDV Technical Services TS
Public Services PBS Other or unspec. OTH
b. Head, Other Branch Library (HDBR). Use the codes below to indicate the subject area of the
Science & Tech. SCI Undergraduate Library UGL
Social/Behavioral Sci. SBS Other OTH
Humanities/Fine Arts HFA