General Instructions for Completing the Questionnaire
1. This survey is concerned with professional positions only. Since the criteria for determining professional status
vary among libraries, there is no attempt to define the term “professional.” Each library should report the
salaries of those staff members it considers professionals, irrespective of faculty status or membership in a
collective bargaining unit, including, when appropriate, staff who are not librarians in the strict sense of the
term, such as computer experts, systems analysts, budget officers, etc.
2. Individual salaries for the general, law, and medical library may be reported on the templates (located online at
ftp://www.arl.org/stat/salary/), using Microsoft Excel. See “Instructions for Data Input.” Please DO NOT
alter the formatted worksheets on the templates in any way; do not change any page or line numbers. If you are
not able to produce data that can be saved on the templates, please submit your data using the printed forms. [If
you have an Excel or word-processing file with your data in properly labeled columns, you may submit a
printout of that file in lieu of the preprinted forms.]
3. Salaries should be reported for both full-time and part-time professional positions. Salaries for part-time
positions should NOT be converted to their full-time equivalents; report the actual part-time salary paid, and
indicate the percent appointment for that employee in the appropriate column.
4. To calculate the percent appointment, if less than 1.00, which stands for 100%, divide the months the employee
works by the number of months considered to be the norm for full-time employment at your institution (or the
number of hours per week an employee works by the number of hours per week considered to be the norm for
full-time employment at your institution). For example, if a full-time appointment at your institution is 12
months, a 9-month part-time appointment would be .75, i.e. 75%. If a full-time appointment at your institution
is 40 hours per week, an appointment at 30 hours per week is also .75. To calculate the percent appointment for
an employee who works 30 hours a week and only for 9 months a year, when the norm for full-time
employment is 40 hours a week and a 12-month appointment, multiply the percent appointment per week by the
percent appointment per year, i.e. .75 x .75 = .56.
5. Percent appointment should be rounded to two decimal places; do NOT use whole numbers (e.g., enter .65, not
65 or 65%). All other numbers (e.g. salaries, years of experience) should be rounded to the nearest whole
6. The salaries for all professional positions should be included, regardless of whether the salaries come from
regular library budget funds or from special funds such as research grants. Please include all professionals
involved in the provision of library services, including contract-supported positions.
7. The salary figures should be straight gross salary figures. Do not include fringe benefits.
8. Salary figures should be reported in digits only; do NOT use “$” or “,” (e.g., 25470, not $25,470).
9. Explanatory footnotes to the reported figures may be provided, when necessary, at the end of Part I. Footnotes
will be included in the published survey, where appropriate.
10. After all data have been entered, make a backup copy of the complete file (including individual names/ID
numbers) for your institution’s master file, if you wish to refer to this file in the future. Note: The data
submitted to ARL should NOT include individual names or ID numbers, so ARL will NOT be able to supply a
copy of your institution’s complete file next year.
11. The questionnaire should be returned to the ARL Office by September 30, 2005. If you are providing the
individual data as an electronic file, please send the files as an email attachment to stats-ra@arl.org, and mail or
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