ARCH Archivists/Curators
BUSI Budget/Fiscal/Business Manager/Facilities
HUMRES Human Resources/Training/Staff Development
ITS Information Technology Systems
ITW Information Technology Web Development
ITP Information Technology Programming/Applications Development
MEDIA Media/Multimedia Specialists (including graphics)
PRES Preservation/Conservation
SSPEC Subject Specialist
HDACQ Head, Acquisitions Department
HDCAT Head, Catalog Department/Unit
HDCIRC Head, Circulation
HDCOMP Head, Library and Computer Systems
HDDOC Head, Documents Department
HDMAP Head, Map Room/Department
HDRBM Head, Rare Book/Manuscripts Department
HDREF Head, Reference Department
HDSER Head, Serials Department
HDOTH Head, Other Department/Service/Agency
CAT Catalogers, both general and specialized
REF Reference librarians, both general and specialized
PUBS Public Services, non-supervisory, except reference librarians
TECH Technical Services, non-supervisory, except catalogers
ADMIN Administrative and other units, non-supervisory position
If any individual has responsibilities described by more than one of the above categories, choose the category that is
most typical of his/her general duties. Codes must be used exactly as they appear in the list above.
Associate or Assistant Director, and Head, Other Branch. Use these codes for all persons at these levels regardless
of the area of specialty. If an assistant or associate director is also head of a department, choose the category
that most reflects the general duties of the person currently in the position.
Specialists. These are of two kinds: Subject Specialists primarily build collections, but may also offer specialized
reference and bibliographic services; Functional Specialists are media specialists or experts in management
fields such as personnel, fiscal matters, systems, preservation, etc. Specialists may not be, strictly speaking,
professional librarians (i.e., have an MLS). The “specialist” category would generally not be used for someone
with significant supervisory responsibilities, who should instead be listed as a department head or assistant
director (see also note under Assistant Department Head, below).
Functional Specialist sub-categories. Starting with the 2004-05 Salary Survey, the ARL Statistics and Measurement
Committee adopted a proposal from the ACRL Personnel Administrators and Staff Development Officers
Discussion Group to break down the Functional Specialist category. For each position which would have been
labeled FSPEC prior to 2004-05, instead please use one of the eight sub-codes (ARCH, BUSI, HUMRES, ITS,
ITW, ITP, MEDIA, PRES) to describe that position. Please use the sub-codes only for those positions which
would have been labeled FSPEC prior to 2004-05. If it cannot be determined which sub-code to use,
please use the FSPEC code.
Department Heads. Department Heads not specifically included in the above list should be included under the
category “Head, Other Department/Service/Agency.” Head, Catalog Department should be used either for the
department that handles all cataloging, or for the head of a specialized cataloging unit (e.g. copy cataloging or
foreign languages). List the head of library automation and computer systems, applications, programming, etc.
as HDCOMP unless that person is also an Associate or Assistant Director, in which case use the appropriate
administrative code. If there is an intermediate level of management between an Associate or Assistant
Director and the professionals who actually carry out the analysis, programming, etc., use HDCOMP to define
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