86 The files contain empty worksheets with the required columns labeled as follows: Name/ID LibID Page Line Salary Job Sex OEOcat Yrsexp Rank Percent Every five years, data are tracked in the following five optional categories: YrBirth JobAdd LibDeg OthDeg YrsLib The final six columns, which are optional, are included in accordance with standards for the classification of federal data on race and ethnicity: Hispanic or Latino Amer. Indian or Alaska Native Asian Black or African-American Native Hawaiian/Other Pacific Islander White The first entry in the column labeled “LibID” is already filled in so there will be no question about the institutional identity of the files as they are received. If the files have been damaged in any way or if the number in the LibID column is not the same as the library number at http://www.arl.org/stats/arlstat/instno_inam.html , please call the ARL Office for instructions. Detailed instructions follow for inputting data in each format. Please do not alter any formats, page or line numbers. After all data have been entered, make a backup copy of the complete file (including individual names/ID numbers) for your institution’s master file, if you wish to refer to this file in the future. Note: The data submitted to ARL does NOT include individual names or ID numbers, so ARL will NOT be able to supply a copy of your institution’s complete file next year. 5. Salary. Enter the individual salaries as they exist on July 1, 2005. If the library normally increases salaries at a date later than July 1, and the salary as of that later date is known or can be estimated (within $100 or so) by the time the questionnaire is due to be returned, use the higher salary figure and footnote the effective date and/or whether the reported figures are known or estimated. Please do not hold up the reporting process for later salary adjustments. Salaries should be reported for all filled positions. Vacant positions should be excluded from your report. Salary figures should be rounded off to the nearest whole dollar. Use digits only do NOT use “$” or “,” in reporting in figures (e.g., 25470, not $25,470). 6. Position Code (Job). The position categories used in this survey are intended to correspond roughly with the activities carried on in libraries, not with any particular pattern of staff organization or nomenclature. Please use these categories in the manner you feel best applies to your library. Indicate a position title by means of one of the following codes. DIRLIB Director of Libraries (or equivalent title refers to chief executive) ASCDIR Associate Director ASTDIR Assistant Director HDMED Head, Medical Library (Human Medicine only) HDLAW Head, Law Library HDBR Head, Other Branch Library (including Veterinary Medicine) FSPEC Functional Specialist