access, and two open meetings were held. Hundreds of e-mails were exchanged
between ad hoc subcommittee members and faculty interested in or concerned
about the policy. Faculty Senators were given an informational presentation on
the issues; later, in spring 2009, a draft policy document with a longer
informational document was shared with all KU faculty prior to a vote on the
Senate floor.
As part of a series of negotiations with the Faculty Senate, the policy was
approved overwhelmingly in April 2009, albeit with some revisions to the ad
hoc subcommittee’s proposals. That policy required that additional information
be described, outlined, and presented to the Faculty Senate for approval by
spring 2010. As a result, a new and larger implementation task force was formed
in the summer of 2009, composed of faculty from a range of disciplines and
ranks (including librarians), university administrators, and a
representative of the Faculty Senate. All members of the task force
were strong supporters of the basic idea of open access, even if not
yet well informed of the complex issues.
Starting that summer this new task force worked tirelessly to
consult with and inform faculty across campus, seek guidance on
policy revisions, and outline an implementation plan. The implemen-
tation plan described processes that would be undertaken to carry out
the terms of the policy. In an iterative and deliberative process that involved
over 200 faculty and administrators in over 20 public meetings (brown bag
lunches, open meetings, administrative meetings, departmental meetings, and
Senate briefings), faculty were engaged, questions and concerns addressed, and
feedback received. The task force then considered, debated, and summarized the
input received, and wrote new drafts of the policy and implementation plan.
“Early adopter” departments and individual faculty members were enlisted to
test implementation processes as well.
A progress report was presented to the Senate Executive Committee and the
Faculty Senate, and was received enthusiastically. In February 2010, final drafts
of recommended revisions to the policy and the implementation document were
provided to the aforementioned bodies. Finally, after some debate on the Faculty
Senate floor, the policy was approved as submitted and the implementation
document endorsed. With this approval and endorsement, KU’s open-access
policy took full effect.
One observer recently noted that KU is now the first university to have an
RLI 269
6
Achieving Consensus on the University of Kansas Open-Access Policy
(
C O N T I N U E D
)
APRIL 2010 RESEARCH LIBRARY ISSUES: A BIMONTHLY REPORT FROM ARL, CNI, AND SPARC
Achieving reasonable levels of
consensus across such a diverse
faculty required diplomacy, patience,
forethought, and careful crafting of
presentations and messages to faculty.
Previous Page Next Page