Open Access Resources, SPEC Kit 300 (September 2007)

Hood, Anna K.

36 · SPEC Kit 300
Staff Category Amount of Time Spent Cataloging
Library Associates 5 hours
Library IV (upper level staff member) registers OA journals
with Serials Solutions in addition to cataloging other
e-resources.
Librarian III (professional librarian) creates K-level cataloging
for locally hosted resources.
2–3 hours
Library Sp. Sr. 1 Library Specialist
2-4 Catalog Librarians
5 hours
Library technical assistants (3)
Professional (1)
NA
Main Library: We do not keep track of the amount of staff times spent on
cataloging only OA resources.
Monograph and Serials Catalogers and cataloging support
staff
NA
Monographic catalogers catalog OA books serials catalogers
catalog OA serials, etc.
One full time serials librarian (as a component of her
responsibilities for managing serials cataloging), with
occasional support from 1.5 FTE original catalogers (as
needed)
2–5 hours
1 original cataloging librarian handles these materials as a
part of regular workflow.
1–2 hours
1 professional librarian
3 support staff
Unknown (insignificant amount 5 hrs/month)
Selected limited records are cataloged by one professional
staff and one support staff
5 to 15 hours
Serials Cataloger (professional) Less than 2 hours
Serials catalogers A miniscule amount
Serials catalogers (librarians and non) Up to 120 hrs depending on volume of state docs and ETDs
Serials catalogers both paraprofessional and professional,
this is a tiny part of the job of several individuals.
Unknown. About 10 titles per month are added to the
catalog.
Technical services faculty and staff. Unknown
Technical Services staff NA
The records are created by Cataloging and Serials staff. It is
done primarily through the use of MARCit! and coverage
loads in III.
5 hours

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Open Access Resources · 35
Staff Category Amount of Time Spent Cataloging
Cataloguing support staff, but majority of records are
automatically generated by our ERM.
3 hours
Copy-based catalogers in serials &monograph cataloging
units (8)
NA
Different library units have their own approaches some units
have professionals assigning metadata, others have support
staff and some have both levels of staff.
No way to know. Very minor portion of catalog work—
probably less than 1% of total time spend on cataloging.
Either professional or support staff. Largest type of materials
is theses and dissertations which are primarily handled by
support staff.
2 hours
Electronic Resources Cataloger 1 professional Very little -less than 1% of cataloger’s monthly time
Faculty and paraprofessional catalogers create catalog
records, both within our METS-based Workflow Management
System and through OCLC for direct export to the SIRSI
Unicorn OPAC.
5%
For individually cataloged items, Electronic resource
specialists in the cataloging department provide cataloging.
For batches of harvested items, library systems staff provide
the load services and configuration.
10–20 hours for individually cataloged items. Less for batch
loaded materials.
For OA resources for which cataloguing copy is readily
available (e.g., books from National Academy Press,
Canadian government documents), any one of a group of
clerical staff may handle these. Most of the work on OA
journals is done by a higher level of staff with BAs (similar
to library technicians, but with all library training in-house)
using copy from other libraries. For OA resources that have
no copy elsewhere, such as the 2 journals hosted locally
(because they were brand new), a professional librarian (me!)
creates the records.
Less than 2 hours
Head of Cataloging [faculty librarian]
Serials Cataloging Supervisor [exempt staff supervisor]
Almost none
Librarian catalogers. 4 hrs
Librarians
5 support staff (LAIII-LAV)
We don’t track. Cataloging open access is part and parcel of
the normal workload.
Library Assistants (paraprofessionals) in Acquisitions and
Rapid Cataloging unit (4 total)
Unable to estimate
Library assistants who may have some library techniques
courses, or who are trained on the job they are not
professional catalogers.
NA

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SPEC Kit 300: Open Access Resources (September 2007) resources

Open Access Resources · 37
Staff Category Amount of Time Spent Cataloging
The UCLA Library Cataloging and Metadata Center consists
of 15 FTE librarians and 29 FTE staff. Copy cataloging for
e-resources is done by staff ranked at Library Assistant III and
above original cataloging for e-resources is done by staff
ranked at a Library Assistant V or above (Librarian).
Unable to quantify at the present time.
This work is done by two Cataloging and Metadata Services
Librarians (professionals) and one Cataloging and Metadata
Services Specialist II (senior support staff).
2 hours
Three categories of staff: high level support staff (10)
Professional assistants (2)
Library faculty (5)
25–30 hours per month
Three full-time professionals and two full-time
paraprofessionals in the AUL Cataloging Department create
catalog records for OA resources.
No more than 2 hours per month
We do not treat these resources any differently from non-OA
resources cataloguing staff would integrate this into their
workload.
Unable to determine
11. If catalog records are created, are they contributed to OCLC? N=63
Yes 56 89%
No 7 11%
12. If the library includes links to OA resources in catalog records, are the resources identified by
some kind of field or tag (e.g., a local series entry)? N=65
Yes 26 40%
No 39 60%
If yes, please briefly describe how they are labeled.
Selected Comments from Respondents
“039 Marc tag.”
“856 field -URL source”

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