advance compliance with funder requirements. Repositories cannot
function effectively nor interact successfully where initial content
submissions are not advanced to completion of the deposit process. A
variety of strategies could promote maximum completed deposit rates.
There is still a need for institutions to educate researchers regarding their
responsibilities for participating in the deposit process, especially where a
publisher is providing an author manuscript to PubMed Central—a step
that starts but does not complete the deposit process. For instance, libraries
can educate authors regarding the different mechanisms publishers use to
contribute works on their behalf and the additional steps they need to take
when their publisher is depositing author manuscripts rather than
publisher versions. Institutions will also be able to better educate and
support their researchers when they receive data on their compliance rates
and the status of individual deposit processes. When institutions obtain
such information, they can notify researchers regarding problems and work
with researchers on completing deposits, or even complete deposits on
researchers’ behalf.
Another idea is that a library could submit manuscripts to PMC on behalf
of its authors, similar to what some publishers are doing. However, in this
case the submitting library would receive the notices from NIH’s submission
system about necessary reviews and approvals, in addition to (or instead of)
their going to the respective authors. This would allow the library to follow
up with the authors to ensure that they complete the process. NLM has
indicated that it is willing to try this process with one institution and to make
it more widely available if the experiment is a success.
One of the challenges hindering effective communication with authors
and a more efficient deposit process is the lack of some basic tools for
identifying authors and institutions. Promoting efforts to develop
institutional and author identifiers would facilitate deposit, compliance
tracking, rights management, and content exchange between repositories.
Conclusion
Effectively balancing policy and technological developments is required to
achieve the full potential of repositories to collect and disseminate new
knowledge. If an integrated and interworking multi-repository environment can
be created and operate within a copyright policy environment that allows
RLI 263 31
Achieving the Full Potential of Repository Deposit Policies
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C O N T I N U E D
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APRIL 2009 RESEARCH LIBRARY ISSUES: A BIMONTHLY REPORT FROM ARL, CNI, AND SPARC
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