maximal compliance with requirements for repository deposit imposed by
NIH, Canadian Institutes of Health Research, Wellcome Trust, Howard
Hughes Medical Institute, and any future funder. The collective value of the
deposited articles is greatest when there is full participation by funded
authors and institutions.

Repository services will achieve their full potential when they support the
broadest possible dissemination of funded research and offer the fullest
possible rights for reuse. Just holding and preserving articles in
repositories, while valuable, is not enough.

It is reasonable to expect authors to deposit articles resulting from research
funding they have received, but their efforts will be most successful when
they are able to rely on institutional capabilities to facilitate compliance
with funder requirements and ensure ongoing dissemination of work
through local repositories. Retaining copies of institutional-based works
complements and feeds discipline-based collections and broadens
experimentation, promotes service development, and enhances
preservation of institutional assets.

A culture of broad acceptance of granting limited license rights to
institutions allowing them to obtain, retain, and disseminate copies of
affiliated authors’ works will be essential to enable institutions to support
authors, act on their behalf, and work to ensure the broadest uses of funded
research now and into the future.
Actions to Pursue
Having looked at key questions and fostered agreement among the January
meeting participants, several potential action arenas emerge:
1. Exchange of content between different repositories is a needed capability for
research institutions, one combining both technology and rights issues.
While rights issues limit much of what can be done to develop the
technology infrastructure, there are some technology issues that could be
addressed now. For example, one step toward expanding locally based
repository services is to harvest content as it is deposited in a disciplinary
repository. A small pilot project could be developed to explore the
capabilities of existing repositories to capture PubMed Central content and
identify high-value uses that can be made once the content is ingested into
an institutionally based repository. It is already feasible for an institutionally
RLI 263 29
Achieving the Full Potential of Repository Deposit Policies
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C O N T I N U E D
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APRIL 2009 RESEARCH LIBRARY ISSUES: A BIMONTHLY REPORT FROM ARL, CNI, AND SPARC
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