articles, and author versions submitted by publishers. The ingest processes
for author manuscripts differ from those for the published versions. When
a publisher submits an author manuscript, authors must still provide grant
information and review and approve their manuscript’s accuracy following
NIH’s standardization of document formatting, to complete deposit and
comply with the policy.1
Many authors are submitting their own manuscripts with little
difficulty. Libraries are assisting some authors, and are finding that the
process is simple enough that most authors can more easily and
expeditiously deposit their works themselves.
Relatively few publishers are participating in NIH’s Full Participation,
Portfolio, or Selective Deposit programs,2 whereby they deposit published
versions of articles. This is a well-developed process and, for those
publishers participating, it relieves their authors from needing to go into
PubMed Central to complete deposit.
Some publishers are passing the author version to PubMed Central
along with contact information for the authors. Although these publishers
are ensuring that deposit begins, many authors are failing to review their
articles to allow completion of deposit, possibly from an incorrect belief
that the publisher’s transfer of the manuscript to PubMed Central
completes the deposit process rather than merely beginning it.
Libraries and institutions could better assist their authors with deposit
if they could be notified concurrently with the author or could mediate
notification of the author about the final deposit steps needed. General
education of authors regarding their responsibilities for completing the
deposit process when publishers submit manuscripts on their behalf is
another service libraries could provide.
• How could institutional support for NIH submission
be broadened to include facilitating deposits into
institutionally based repositories?
Institutions could potentially develop submission streams that are
comparable to those that some publishers have created. While they would
have the same issue regarding authors’ need to complete the deposit
process, institutions may be better positioned to work with authors to
complete all steps of the deposit process.
RLI 263 26
Achieving the Full Potential of Repository Deposit Policies
C O N T I N U E D
APRIL 2009 RESEARCH LIBRARY ISSUES: A BIMONTHLY REPORT FROM ARL, CNI, AND SPARC