202 · Representative Documents: Data Needs Assessment
UNIVERSITY OF VIRGINIA
Data Interview Protocol
http://dmconsult.library.virginia.edu/SciDaC/files/2013/04/Data-Interview-Protocol.docx
S c i e n t i f i c D a t a C o n s u l t i n g G r o u p (S c i D a C )/F e b r u a r y 2 0 1 2
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Data Interview Protocol
Here we are looking for information on managing the data. Are there set procedures? What role
does each person play?
Management Plan
Naming Conventions
File Organization
Documentation
File Backup/loss/recovery
File storage
Backups
3.2 Do you share data among lab group or other colleagues (e-­‐mail, shared drive, removable devices,
CD, web pages, other)? Do you typically have multiple people working on the same data files? If so,
have you had issues regarding which version was “correct” or the latest? How are these issues
controlled or resolved?
File sharing
Issues related to multiple file versions
Preservation Concerns
We are looking for any digital preservation issues in this section of the interview. Continue discussion to
ascertain whether any issues have been encountered when creating and using digital material to identify
areas where practices could improve.
Here we are looking for preservation issues on their own data in their own lab/computer.
4.1 What challenges have you faced in terms of storage, formats, costs, and continued access to
older data?
Do they have older files?
Obsolete data formats
Obsolete media
Lost or misplaced data
Storage space
Costs
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