SPEC Kit 334: Research Data Management Services · 183
UNIVERSITY OF WISCONSIN MADISON
Policy on Data Stewardship, Access, and Retention
http://www.grad.wisc.edu/research/policyrp/rpac/documents/PolicyDataStewardship.pdf
Policy on Data Stewardship, Access, and Retention
Adopted By: Research Policy Advisory Committee
Adoption Date: December 16, 2010
Approved By: Vice Chancellor for Research
Approval Date: February 21, 2011
1.0 Purpose: Establishes University policy to assure that research data are
appropriately maintained, archived for a reasonable period of time, and available
for review and use under the appropriate circumstances.
2.0 Scope: This policy shall apply to all University of Wisconsin-Madison faculty,
academic staff, visiting scholars, postdoctoral fellows or other trainees, research
technicians, and graduate or undergraduate students and any other persons at UW-
Madison involved in the design, conduct or reporting of research at or under the
auspices of UW-Madison, and it shall apply to all research projects on which those
individuals work, regardless of the source of funding for the project.
3.0 Definitions:
Data means recorded factual material, regardless of the form or media on which it
may be recorded, that is commonly accepted in the research community as
necessary to validate research findings. For example, data may include writings,
films, sound recordings, pictorial reproductions, drawings, designs, or other graphic
representations, procedural manuals, forms, diagrams, work flow charts, equipment
descriptions, data files, statistical records, and other research data.
This definition pertains to both primary and secondary data. Primary data means
data generated by research conducted at the University, under the auspices of the
University, or with University resources. Secondary data means data owned and or
generated by another party, data collected from administrative records, or data
designated for public use, but used in whole or in part for research conducted at the
University, under the auspices of the University, or with University resources.
This definition of data excludes research results based on data such as preliminary
analyses, drafts of research papers, published papers, plans for future research, peer
reviews, or communications with colleagues.
This definition does not supersede any campus policy pertaining to intellectual
property.
Principal investigator (PI), for purposes of this policy, means a researcher with
primary responsibility for a research project, a definition that applies whether or not
the research is sponsored by an external funding source. A PI's responsibility
includes both leadership of the scientific/technical aspects and compliance with
administrative aspects of the research.
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