140 · Representative Documents: Processing Procedures Manuals
University of California, Irvine
Archival Processing Manual
Michelle Light Page 3
3. Important Information for Researchers....................................................................59
a. Access......................................................................................................................................... 59
b. Publication rights...................................................................................................................... 59
c. Preferred citation ......................................................................................................................60
d. Acquisition information ............................................................................................................60
e. Accruals..................................................................................................................................... 60
f. Custodial history........................................................................................................................ 61
g. Processing history .....................................................................................................................61
4. Historical background (or biography) &the chronology ........................................61
5. Bibliography .............................................................................................................65
6. Collection scope and content summary ....................................................................65
7. Collection arrangement ............................................................................................68
8. Collection separation note........................................................................................68
9. Appraisal Note ..........................................................................................................69
10. Processing Note ....................................................................................................69
11. Related collections................................................................................................69
12. Indexing terms.......................................................................................................70
a. Subjects -names of individuals and corporate bodies............................................................. 70
b. Subjects – topical and geographical......................................................................................... 70
c. Genres and forms of materials .................................................................................................71
d. Occupations............................................................................................................................... 72
e. Contributors............................................................................................................................... 72
f. Titles........................................................................................................................................... 72
13. Series descriptions ................................................................................................72
a. Series numbers ..........................................................................................................................72
b. Series scope and content summaries ........................................................................................72
c. Series arrangement statements .................................................................................................74
d. Access restrictions .....................................................................................................................74
14. Below the series ....................................................................................................74
a. Containers .................................................................................................................................74
b. Physical description notes......................................................................................................... 75
c. Biographical or historical notes ...............................................................................................75
d. Scope and content notes............................................................................................................ 76
e. Access restriction notes .............................................................................................................76
f. Processing notes........................................................................................................................ 77
B. STYLE ISSUES.................................................................................................................77
VII. RESTRICTED RECORDS............................................................................................ 77
A. UCI AND PUBLIC RECORDS ............................................................................................77
B. DONOR’S RESTRICTIONS ................................................................................................78
C. PRIVACY AND SUNSHINE LEGISLATION ..........................................................................78
D. FRAGILE ITEMS OR ORIGINAL MEDIA ..............................................................................78
E. COMMON RESTRICTED RECORDS ....................................................................................78
1. Student records .........................................................................................................78
2. Personnel records .....................................................................................................79
3. Medical records and human subject records............................................................79
4. Grievance files ..........................................................................................................80
5. Trade secrets or patents............................................................................................80
6. Donor files ................................................................................................................80
7. Third-party privacy...................................................................................................80
University of California, Irvine
Archival Processing Manual
Michelle Light Page 3
3. Important Information for Researchers....................................................................59
a. Access......................................................................................................................................... 59
b. Publication rights...................................................................................................................... 59
c. Preferred citation ......................................................................................................................60
d. Acquisition information ............................................................................................................60
e. Accruals..................................................................................................................................... 60
f. Custodial history........................................................................................................................ 61
g. Processing history .....................................................................................................................61
4. Historical background (or biography) &the chronology ........................................61
5. Bibliography .............................................................................................................65
6. Collection scope and content summary ....................................................................65
7. Collection arrangement ............................................................................................68
8. Collection separation note........................................................................................68
9. Appraisal Note ..........................................................................................................69
10. Processing Note ....................................................................................................69
11. Related collections................................................................................................69
12. Indexing terms.......................................................................................................70
a. Subjects -names of individuals and corporate bodies............................................................. 70
b. Subjects – topical and geographical......................................................................................... 70
c. Genres and forms of materials .................................................................................................71
d. Occupations............................................................................................................................... 72
e. Contributors............................................................................................................................... 72
f. Titles........................................................................................................................................... 72
13. Series descriptions ................................................................................................72
a. Series numbers ..........................................................................................................................72
b. Series scope and content summaries ........................................................................................72
c. Series arrangement statements .................................................................................................74
d. Access restrictions .....................................................................................................................74
14. Below the series ....................................................................................................74
a. Containers .................................................................................................................................74
b. Physical description notes......................................................................................................... 75
c. Biographical or historical notes ...............................................................................................75
d. Scope and content notes............................................................................................................ 76
e. Access restriction notes .............................................................................................................76
f. Processing notes........................................................................................................................ 77
B. STYLE ISSUES.................................................................................................................77
VII. RESTRICTED RECORDS............................................................................................ 77
A. UCI AND PUBLIC RECORDS ............................................................................................77
B. DONOR’S RESTRICTIONS ................................................................................................78
C. PRIVACY AND SUNSHINE LEGISLATION ..........................................................................78
D. FRAGILE ITEMS OR ORIGINAL MEDIA ..............................................................................78
E. COMMON RESTRICTED RECORDS ....................................................................................78
1. Student records .........................................................................................................78
2. Personnel records .....................................................................................................79
3. Medical records and human subject records............................................................79
4. Grievance files ..........................................................................................................80
5. Trade secrets or patents............................................................................................80
6. Donor files ................................................................................................................80
7. Third-party privacy...................................................................................................80
