SPEC Kit 332: Organization of Scholarly Communication Services  · 49
and internal investigations; oversees temporary employee working on deposits. Liaison librarians: request papers from
faculty under the open access policy using messages created by central support and librarian staff; Upload papers
received; answer questions about open access policy (in conjunction with program manager); meet with faculty and
department heads (in conjunction with program manager); participate on committee handling outreach under open
access policy. OA system administrator: librarian designed and manages technical infrastructure for open access policy
workflows. Metadata librarians: Assign metadata to papers collected under open access policy. Repository manager:
oversee deposit structures and development issues related to the repository. Consider repository service development.
Engage with system upgrades etc. Head, Software Development: confer on and manage development requests related
to repository-related SC services. Software developers: support development of SC-related, repository-based services
(e.g., changes to submission form). Associate Director, Information Resources: Oversees activities of office of scholarly
publishing and licensing, participating in setting direction, strategy, and priorities for SC related activities. Associate
Director, Technology: Assists in assigning resources for technical infrastructure to support SC related activities, including
repository, and envisioning technical developments in related to SC issues. Director of Libraries: Leader in setting
direction, strategy, and priorities for SC related activities. Please note that many of these roles involve a minimal number
of hours from the positions listed.
Participate in outreach activities for scholarly communications, especially open access; make informed referrals to range
of SC services; participate in needs assessment activities of the Libraries; technical services in support of SC collections.
Providing consultation services for faculty. Providing systems administration for faculty digital projects as well as
providing consultation/advice on project development and design.
Publishing advice, publishing services, metadata creation, text markup, author rights education and advising, digital
repository services, open access outreach and education, new modes of scholarly communication outreach and
education, etc.
Reference librarians assist in marketing the institutional repository to their assigned faculty.
Regular interactions with faculty in their liaison role. Membership on campus committees (e.g., associate deans
(research)). Delivering or arranging special topic training sessions for faculty/department meetings. Facilitating meetings
of special interest groups (e.g., campus serials interest group). Partnering with faculty research groups.
Research data librarian: consultation with data management and funder mandates. Scholarly communication librarian:
outreach regarding OA, author rights, publishing models, repository services, journal and conference services. Liaison
librarians: outreach regarding scholarly communication & repository. Collection development librarians: knowledge of
publishing models.
Scholarly communications librarian supports the work of the coordinator for scholarly communications.
Subject liaison librarians promote SC services to campus faculty. The library information technology division supports
SC services through programming (e.g., institutional repository submission forms), system administration (e.g., Open
Journal Systems), and web page development.
Subject liaisons are expected to maintain familiarity with local services and needs for their disciplines, and to offer first
line consultation on a variety of SC issues to their assigned faculty and students, with the understanding that referrals to
other staff (e.g., publishing and curation services) may be necessary.
Subject liaisons are responsible for working with faculty in their departments, and are the front line for communicating
library SC services, and for reporting faculty needs and trends back to the Scholarly Communication department. They
also recruit content for the digital repository.
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