150 · SPEC Kit 294
http://www.lib.virginia.edu/digital/reports/framework_digitization.html
University of Virginia
Framework for Digitization
Guidelines for digital collection building at the University of Virginia Library
This document outlines a framework within which Digital Library Production Services (DLPS) will digitize items in the University Library
collection. The Collections Group has been involved in the development of this framework.
Assumptions:
This framework applies to all types of digital objects (currently: texts, images eventually: video, audio, etc.), though the emphasis
may be different for different types of materials.
DLPS is developing multiple tiers of digitization. For example, the text workflow may include texts which are keyboarded (double-
typed and marked-up in TEI/XML by a vendor highly accurate for searching, but expensive and time-consuming to process) text
with OCR (texts with minimal mark-up not as accurate for searching, but relatively inexpensive and quick to do) and page-images
(digital photocopies of each book page for viewing but not searching).
Limited resources (staffing, equipment, etc.) put constraints on the amount of work that can be accomplished, as well as the speed,
but as workflows are reviewed and become more efficient, and technology is updated, volume and speed will increase.
Project proposals or grant opportunities will be assessed against these guidelines, and current library priorities.
Three Categories (not ranked):
Special collections and other materials unique to UVa
This category includes UVa historical documents: the Catalog, the Cavalier Daily, BOV minutes, Cork &Curls, etc., as well as pre-
1923 items about UVa (classed in LD 5660-LD 5689). Additionally, unique and rare items in the Small Special Collections Library
would be digitized. Decisions will be driven by user requests to Rare Materials Digital Services (RMDS), items chosen by selectors,
items which have been exhibited, and circulation history.
User-driven digitization
This category includes items needed for curricular use (e.g. Art &Architectures images) pre-1923 items with high circulation and
possibly reserves or Toolkit scanning requests (pre-1923 or public domain).
Preservation
This category includes items for which the physical object requires preservation, and which also have had recent circulation. Digital
reformatting may be the primary preservation method, or it may be a by-product of physical preservation. Examples: A brittle book
may be replaced by a preservation photocopy, which also results in page images audio and video tapes may be reformatted onto
newer media (DVD) and the digital files added to the repository. Preservation texts in English with modern fonts would be digitized
using OCR.
May 20, 2005
Digital Initiatives
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