Managing Digitization Activities · 145
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Collection Development Policy
Digitized Collections
The Digital Library of Georgia, working together with Georgia's libraries, archives, museums, and other institutions of cultural heritage,
provides access to the cultural and historical resources of the state of Georgia through ongoing development, maintenance, and preservation
of online digital collections and resources. Original formats included may be text-based, including manuscripts, letters, diaries, and published
works such as books and pamphlets, photographs, maps, art, artifacts, audio and video, graphic materials including architectural plans and
drawings, and microfilm.
The Audience of the Digital Library of Georgia consists of five segments: Casual User, Student/K-12/Lifelong Learner, Information
Seeker/Hobbyist, Scholar/Researcher, Government/Business Community.
Collections, materials, or items may be nominated for digitization by any interested party using the Digital Library of Georgia Digitization
Nomination Form.
Collections nominated for digitization and/or inclusion in the Digital Library of Georgia will be judged based on the following criteria.
Mission. Proposed materials or collections must conform to the mission of the Digital Library of Georgia and be related to the
culture and history of the state of Georgia.
Restrictions. Materials that are restricted by the donor or other owner will not be digitized unless permission can be obtained.
Copyright. Materials that are clearly in the public domain will be given priority for digitization. Where public domain status is
questionable, a decision will be made on a case by case basis. When materials are under copyright restrictions, they will not be
digitized unless permission is obtained.
Documentation/Description. Materials or collections that are completely or partially described, captioned, labeled, processed, or
cataloged will be given priority for digitization. Other instances will be handled on a case by case basis depending on factors such as
the type and depth of description required, need for research, etc.
Accessibility. Materials that are hard to access due to preservation concerns or are only available to a limited audience due to
security restrictions will be given priority for digitization.
Use. Materials that are heavily used by researchers, other patrons, or staff will be given greater priority for digitization.
Diversity. Materials that represent the cultural, political, social, geographic, and/or economic diversity of the state of Georgia will
be given priority.
Value. Materials that have high research, artifactual, or evidential value and/or are of particular interest to a key audience will have
high priority for digitization.
Potential for Added Value. Materials for which access will be substantially improved by digitization and which have a high potential
for added value in the digital environment will be given priority. Examples of added value that the materials may lend themselves to
include:
Creation and/or addition of supplemental resources to allow users to better understand, navigate, and use the collection
Linkages between materials
Virtual collections of materials based around a creator, topic, subject, or similar theme
New metadata, description, and finding aids in electronic form
The ability to search through the creation of electronic text
New ways to use or analyze the originals
Duplication of Effort. Materials that are publicly available in digital form elsewhere at a level of quality that meets the needs of the
audience of the Digital Library of Georgia will not be digitized. Note that the DLG Portal Service may link to items related to the
mission of the Digital Library of Georgia.
Cooperative Potential. If the materials have the potential to be related to others held by different repositories or organizations,
including materials already digitized or being considered for digitization, the priority for digitization is higher if it is likely that a
cooperative or multi-collection digitization initiative may result.
Availability of Local or Additional Resources. Following on cooperative potential, if a repository or other organization can provide
support in the form of staff time, equipment, or funding -especially at a local basis -to digitize materials to the standards required
by the Digital Library of Georgia those collections may be given greater priority to take advantage of these opportunities.
Technology. Materials for which appropriate technology, processes, and best practices already exist for digitization will generally
have priority. Projects that explore or require implementation of new technologies will be considered depending on the availability of
resources and funding.
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