Managing Digitization Activities · 137
University of Connecticut
“Idea Sheet” &“Selection Worksheet” for Library Staff
UConn Libraries’ Digital Collections Program
Drafted by the Digital Collections Facilitation Team (DCFT) Last Revised: October 2004
Background
This document is intended to serve as the basis for a newly devised, streamlined approach to developing
local digital collections at the University of Connecticut Libraries. In Part I, the “Idea Sheet,” staff
members (also known as PIs or Principal Investigators) are encouraged to briefly identify ideas for a digital
collection and begin initial conversations with their area head for administrative support. Once completed,
this form should be submitted to the DCFT for initial review. Part II, the “Selection Worksheet,” should
be completed by the DCFT working in conjunction with each PI. This section of the project proposal
document addresses the specific costs, funding sources, and administrative endorsement of the project.
Once both parts are completed, the DCFT will work with staff to fully develop a detailed project proposal,
including technology specifications, detailed costs, and if applicable, a project management plan with
timetable and evaluation plans.
Part I: “Idea Sheet” (To Be Completed by PI)
1. Project Goals &Audience: What new resource do you want to develop and why? Who are the
primary and secondary audiences for this resource?
2. Significance of the Proposed Digital Collection (Please check all that apply):
Facilitates access to new, unique, and/or rare research materials/information/data
Meets demonstrated faculty and student information needs, or the needs of other identified
user communities and constituencies, and will be utilized by a user population significant enough
to justify its creation or migration into a digital format
Supports the University of Connecticut’s education and/or research programs
Supports the University of Connecticut’s mission to the citizens of the state of Connecticut
Establishes an educational partnership between the University Libraries and other organizations
3. Brief Description of the Collection: What will the resource contain, such as formats, the
number and size of objects, etc.?
University of Connecticut
“Idea Sheet” &“Selection Worksheet” for Library Staff
UConn Libraries’ Digital Collections Program
Drafted by the Digital Collections Facilitation Team (DCFT) Last Revised: October 2004
Background
This document is intended to serve as the basis for a newly devised, streamlined approach to developing
local digital collections at the University of Connecticut Libraries. In Part I, the “Idea Sheet,” staff
members (also known as PIs or Principal Investigators) are encouraged to briefly identify ideas for a digital
collection and begin initial conversations with their area head for administrative support. Once completed,
this form should be submitted to the DCFT for initial review. Part II, the “Selection Worksheet,” should
be completed by the DCFT working in conjunction with each PI. This section of the project proposal
document addresses the specific costs, funding sources, and administrative endorsement of the project.
Once both parts are completed, the DCFT will work with staff to fully develop a detailed project proposal,
including technology specifications, detailed costs, and if applicable, a project management plan with
timetable and evaluation plans.
Part I: “Idea Sheet” (To Be Completed by PI)
1. Project Goals &Audience: What new resource do you want to develop and why? Who are the
primary and secondary audiences for this resource?
2. Significance of the Proposed Digital Collection (Please check all that apply):
Facilitates access to new, unique, and/or rare research materials/information/data
Meets demonstrated faculty and student information needs, or the needs of other identified
user communities and constituencies, and will be utilized by a user population significant enough
to justify its creation or migration into a digital format
Supports the University of Connecticut’s education and/or research programs
Supports the University of Connecticut’s mission to the citizens of the state of Connecticut
Establishes an educational partnership between the University Libraries and other organizations
3. Brief Description of the Collection: What will the resource contain, such as formats, the
number and size of objects, etc.?
