SPEC Kit 329: Managing Born-Digital Special Collections and Archival Materials · 155
University of Michigan
Bentley Historical Library Digital Processing Manual
5/21/12 1
Bentley Historical Library Digital Processing Manual
Table of Contents
Introduction .............................................................................................................................3
Workflow: Overview ..............................................................................................................4
Phase 1: Accessioning Digital Content............................................................................. 7
1.A: Digital Components in Transfers to the Bentley Library............................................7
1.B: Initial Assessment of Content for Processing and Long-Term Preservation ........8
1.B.i: TreeSize Professional—High-Level Analysis of Content and Structure .......................9
1.B.ii: Quick View Plus—Review Text-Based Documents and Images (as necessary) ...10
1.B.iii: IrfanView: Review Raster Image Files (if necessary) ......................................................11
1.B.iv: Inkscape—Review Vector Images (as necessary) .............................................................12
1.B.v: VLC Media Player—Review Audio and Video Files (as necessary) ............................13
1.C: Identification of Restricted Content ...............................................................................14
1.D: Creating the Accession Record ........................................................................................14
Phase 2: The Migration of Content to the Interim Repository ...............................16
2.A: Establishing Directories and Gaining Access to the Interim Repository ............16
2.B: Migration of Content from Removable Media .............................................................17
2.B.i: Option 1—Duke DataAccessioner ................................................................................................18
2.B.ii: Option 2—DirSyncPro......................................................................................................................21
2.B.iii: Handbrake—DVD Movies..............................................................................................................26
2.B.iv: Windows Media Player—Audio CDs ........................................................................................26
2.C: Photographing Removable Media ...................................................................................26
2.D: Migration of Content from Other Sources/Storage Environments ......................28
2.D.i: Tools ...........................................................................................................................................................28
2.D.ii: Conventions ...........................................................................................................................................28
Phase 3: Processing ..............................................................................................................29
3.A: Microsoft Forefront Endpoint Protection—Perform a Virus Scan .......................29
3.B: Backup Content ....................................................................................................................30
3.C: ReNamer—Normalize File and Folder Names .............................................................31
3.D: Identity Finder—Scan for Sensitive /Personally Identifiable Information ......34
3.E: Appraisal ................................................................................................................................40
3.E.i: TreeSize Professional—Analyze Content and Structure ...................................................40
3.E.ii: Quick View Plus—Review Text-Based Documents and Image Files ..........................48
3.E.iii: IrfanView: Review Raster Image Files (if necessary) .......................................................49
1.B.iii: IrfanView: Review Raster Image Files (if necessary) ......................................................49
3.E.iv: Inkscape—Review Vector Images (as necessary)..............................................................50
3.E.v: VLC Media Player—Review Audio and Video Files ............................................................51
3.F: TriD—Add Extensions to Unidentified Files ................................................................51
3.G: Separations ............................................................................................................................53
3.G.i: Removing One or More Folders to the Separations Directory .......................................53
3.G.ii: Removing Specific “File Group”s to the Separations Directory ....................................56
3.H: Arrangement .........................................................................................................................57
3.I: File format conversion ........................................................................................................57
3.J: Package Materials for Deposit ..........................................................................................61
University of Michigan
Bentley Historical Library Digital Processing Manual
5/21/12 1
Bentley Historical Library Digital Processing Manual
Table of Contents
Introduction .............................................................................................................................3
Workflow: Overview ..............................................................................................................4
Phase 1: Accessioning Digital Content............................................................................. 7
1.A: Digital Components in Transfers to the Bentley Library............................................7
1.B: Initial Assessment of Content for Processing and Long-Term Preservation ........8
1.B.i: TreeSize Professional—High-Level Analysis of Content and Structure .......................9
1.B.ii: Quick View Plus—Review Text-Based Documents and Images (as necessary) ...10
1.B.iii: IrfanView: Review Raster Image Files (if necessary) ......................................................11
1.B.iv: Inkscape—Review Vector Images (as necessary) .............................................................12
1.B.v: VLC Media Player—Review Audio and Video Files (as necessary) ............................13
1.C: Identification of Restricted Content ...............................................................................14
1.D: Creating the Accession Record ........................................................................................14
Phase 2: The Migration of Content to the Interim Repository ...............................16
2.A: Establishing Directories and Gaining Access to the Interim Repository ............16
2.B: Migration of Content from Removable Media .............................................................17
2.B.i: Option 1—Duke DataAccessioner ................................................................................................18
2.B.ii: Option 2—DirSyncPro......................................................................................................................21
2.B.iii: Handbrake—DVD Movies..............................................................................................................26
2.B.iv: Windows Media Player—Audio CDs ........................................................................................26
2.C: Photographing Removable Media ...................................................................................26
2.D: Migration of Content from Other Sources/Storage Environments ......................28
2.D.i: Tools ...........................................................................................................................................................28
2.D.ii: Conventions ...........................................................................................................................................28
Phase 3: Processing ..............................................................................................................29
3.A: Microsoft Forefront Endpoint Protection—Perform a Virus Scan .......................29
3.B: Backup Content ....................................................................................................................30
3.C: ReNamer—Normalize File and Folder Names .............................................................31
3.D: Identity Finder—Scan for Sensitive /Personally Identifiable Information ......34
3.E: Appraisal ................................................................................................................................40
3.E.i: TreeSize Professional—Analyze Content and Structure ...................................................40
3.E.ii: Quick View Plus—Review Text-Based Documents and Image Files ..........................48
3.E.iii: IrfanView: Review Raster Image Files (if necessary) .......................................................49
1.B.iii: IrfanView: Review Raster Image Files (if necessary) ......................................................49
3.E.iv: Inkscape—Review Vector Images (as necessary)..............................................................50
3.E.v: VLC Media Player—Review Audio and Video Files ............................................................51
3.F: TriD—Add Extensions to Unidentified Files ................................................................51
3.G: Separations ............................................................................................................................53
3.G.i: Removing One or More Folders to the Separations Directory .......................................53
3.G.ii: Removing Specific “File Group”s to the Separations Directory ....................................56
3.H: Arrangement .........................................................................................................................57
3.I: File format conversion ........................................................................................................57
3.J: Package Materials for Deposit ..........................................................................................61
