113 SPEC Kit 357: Libraries, Presses, and Publishing
UNIVERSITY OF FLORIDA
LibraryPress@UF, Guidelines for Volume Editors
http://ufdc.ufl.edu/AA00040577/00004
LibraryPress@UF, Guidelines for Volume Editors
Editorial control: As volume editor, it is your responsibility to exert strong editorial control. Editorial
control includes not only organizing the authors and guiding them through the publication process, but
also the ability to make difficult decisions, if necessary, to see the project through to publication. An
editor must be willing to set the tone for the content and format of the book to ensure that all
contributors adhere to the main themes of the work, and be willing to make the authors revise their
essays if they do not fit the vision of the volume. The volume editor needs to control for overlaps,
duplication, wildly disparate lengths from one chapter to another, all while keeping the intended
audience in mind. Editorial control might also involve removing a contributor’s essay if it is a weak
contribution or if it does not peer review well. In other words, it is not enough to simply gather the
essays together, but you must be able to mold them into a viable book project.
Volume editor introduction: In a substantial introduction, the volume editor needs to articulate the
core organizing principles of the volume, including the order of the essays and the significance of
chapters in the context of the entire volume. The contributors should develop their essays along the
lines described in this introduction, so it is generally a good idea to share a draft of the introduction with
the contributors.
Releases/permissions: Once the volume is approved for publication, the LibraryPress@UF must have a
signed release form from each contributor, granting the right to reproduce contributor essays. The
LibraryPress@UF will provide the release form to use. The release forms should be submitted to the
Editor at one time by the volume editor; the contributors should not submit these to the press
piecemeal.
In addition, if any permissions are required, either for illustrations in the book or to reproduce
previously published essays or other portions of the text, the volume editor is responsible for making
sure any permissions fees are paid to the rights holders, and gathering up all documentation for the
LibraryPress@UF. The Manuscript Preparation Guidelines and Art Submission Guidelines provide
information that will help you determine whether or not permissions are required.
Text submission: The volume editor must inform the contributors of the stylistic requirements for the
book, and edit the essays before submission so that all chapters conform to the same style. You must
ensure that all the contributors' chapters are formatted with complete consistency. We will provide you
with our Checklist for Preparing a Manuscript for Review, which offers broad formatting guidelines for
submitting the text for peer review; later on, once the manuscript is approved for publication, you
should follow our more detailed Manuscript Preparation Guidelines for submitting the text. In an edited
volume, it is important that all contributors use the same methods for citation. If the text includes
translated materials, one style must be implemented for presenting those quotations.
Art submission: If your edited volume includes photos, tables, graphs, maps, drawings, etc., you are
responsible for making sure all the contributors are aware of the art submission requirements
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