15 SPEC Kit 353: Funding Article Processing Charges
Technically we are still in it. We put $25,000 into the fund initially and publicized only by word-of-
The fund was initially funded with $120,000 from the provost and intended to last up to two years. The
funds were expended in less than 18 months.
The fund was to help authors of open access articles with the publishing fees that are often associated
with OA journals. University-affiliated authors were reimbursed up to $3,000 per fiscal year from
this fund, for journal articles that are published in fully OA journals. This means that the article is
immediately available to the public. Articles were also deposited in the institutional repository.
The initial pilot was two years. We’re in continuous beta so basically always in pilot mode. Currently
we’re in the second two-year pilot.
The pilot project began in March until June 2013. It was fully implemented by FY 14.
The pilot was funded with $20,000, and planned to run until the funds were expended. It took about
six months (10/14–5/15).
The scope of the pilot was to use the grant of up to $20,000 to: have a self-contained study of who
would take advantage of such a service, and what would the range of author fees be that were faced
by our local scholars; identification of partners for possible endorsement and additional funding
ideas; development of policies and guidelines; creation of a consistent process for requesting funding;
determination of fund administration practices.
The Libraries established a pilot program to cover a portion of the cost of author submission fees
to such OA journals, with funding for the pilot project made available by the provost. Subject to
availability of funding, the project will run from spring 2009 through spring 2010.
The University Libraries have been supporting open access initiatives through various channels since
2006. In 2009, a formal proposal was submitted to the university librarian outlining the suggested
mechanisms by which OA support could proceed.
The university signed on to the Compact for Open-Access Publishing Equity in December 2009
to declare its support of open-access publishing business models. $50,000/year was initially made
available in FY10 and was reduced in FY11 to $25,000/year to better match demand.
There was no real difference between pilot and implementation. The first year was a success and the
fund has continued.
We allocated $20,000 from a gift fund to determine if there was a need and demand for OA funding.
Initial funding lasted 18 months. After evaluating data, we established an ongoing fund from campus
and gift dollars.
We were given $10K in funding from California Digital Library, which we matched with $30K in
Libraries funding.
7. Are funded articles collected or archived by your institution? N=36
Yes 31 86%
No 5 14%
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