96  ·  Representative Documents:  Policies, Procedures, Guidelines
Georgia Tech
SMARTech Mission and Collection Policy
http://smartech.gatech.edu/policy
SMARTech Mission and Collection Policy
http://smartech.gatech.edu/policy[10/5/11 11:38:29 AM]
the historical record, any withdrawal transactions will be traced in the form of a note in the
Description.provenance field of the Dublin Core record.
The content of the note should be one of the following:
"removed from view at request of the author"
"removed from view by legal order"
"removed from view at Georgia Institute of Technology's discretion"
"removed from view at Georgia Institute of Technology Library and Information Center's discretion"
Since any SMARTech item that has existed at some time may have been cited, we will always supply a
"tombstone" when the item is requested, which will include the original metadata (for verification) plus one of
the above withdrawal statements in place of the link to the object. For preservation and reference purposes, the
item itself will be placed in Aardvark, a dark repository managed by the Georgia Tech Archives.
Access
Generally, items in SMARTech are open to the public. However, there are instances where copyright law or
specific needs of the depositor requires campus-only access. The Library always encourages open access to all
items found in SMARTech but will review requests for limited, campus-only access on a case by case basis.
Preservation
The Library is committed to adhering to the best practices of the profession applying to digital preservation. All
materials are backed up with at least one method. All servers are backed up by tape. The Library is a member
of the MetaArchive cooperative, a Digital Preservation Partner of the library of Congress’ National Digital
Information Infrastructure Preservation Program (NDIIPP) for the networked preservation of cultural heritage
materials using the LOCKSS software. All Georgia Tech created digital materials held by the Library are included
in this network. The Library also participates in the ASERL LOCKSS program for the preservation of electronic
theses and dissertations. In addition, dissertations are submitted to UMI/ProQuest which is the official off-site
repository for the preservation of dissertations for the Library of Congress.
This mission and collecting policy will be reviewed and revised based upon the experience gained in
implementing the policy. A review and assessment of the policy will be conducted every 6 months by the
Scholarly Communication and Digital Services staff and others invited to participate in the review.
[1] http://www.gatech.edu/president/strategicplan.html
[2] http://libraries.mit.edu/dspace-mit/build/policies/format.html
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