118  ·  Representative Documents:  Policies, Procedures, Guidelines
University of Utah
Digital Preservation Program: Organizational Policy Framework
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point, we will assess the overall timeframe for an operational, sustainable,
comprehensive digital preservation program.
This framework follows digital preservation standards as defined in OCLC’s Trusted
Digital Repositories: Attributes and Responsibilities. Accordingly, the attributes of a
trusted digital repository are:
Open Archival Information System (OAIS) compliance
Administrative responsibility
o Accept responsibility for the long-term maintenance of digital resources
on behalf of its depositors and for the benefit of current and future
Organizational viability
o Establish an organizational system that supports not only long-term
viability of the repository, but also the digital information for which it
has responsibility.
Financial sustainability
o Demonstrate fiscal responsibility and sustainability.
Technological and procedural suitability
o Develop policies, practices, and performance that can be audited and
Systems security
o Ensure the ongoing management, access, and security of materials
deposited within it.
Procedural accountability
o Dependably carry out its long-term responsibilities to depositors and
users openly and explicitly.
Budget limitations. We must always live within our financial means.
Realistically, we will not be able to preserve everything, making our selection
criteria for preservation all the more imperative.
Keeping up with technological change in terms of hardware, software, new
formats, etc. A key question here deals with emulation vs. migration of
Creating and following submission standards
Meeting the education needs of staff involved with (but not explicitly
responsible for) digital preservation.
The Library will strive to:
Comply with OAIS and other digital preservation standards and practices
Ensure that content remains readable and understandable
Participate in the development and adoption of digital preservation community
standards, practice and solutions
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