SPEC Kit 326: Digital Humanities  · 109
University of Florida
Proposal Template for New Digital Collections & Projects
Proposal Template for New Digital Collections & Projects
Subject Specialist/PI and Digital Services
Title: Project Title
Date needed by &
reason:
Class, exhibit, donor request, no deadline
Source of funds: Departmental endowments, donor, grant, etc.
Holding Institution: UF Materials, digital acquisition/archiving
Departmental priority:
Project abstract: 250-500 words covering the theme/subject area and purpose.
Quantity / Scope of the
project:
Size and scope of what is being proposed for digitization.
Type of material: photos, books, audio, video, etc
Type of content: color pages, black and white, audio interviews, music
Media Format: reel to reel, from microfilm, from slides, etc.
Size: in inches for page size to determine if large format equipment is needed;
and/or length in minutes for audio/video
Uniqueness
Condition: brittleness, preservation needs
Copyright status
Metadata available (catalog record, spreadsheet, none, etc.). Is there a title,
author, and date for each item? If not, is there a finding guide with this
information?
Journals/Serials: Included in the exchange program?
Copyright status: Public domain, permissions on file, etc.
Connection to Existing
Collections:
How does this collection enhance existing library collections, departments or
research at UF?
Audience for the digital
project:
Which departments, colleges, and particular researchers at UF and in the
state of Florida, in the region, worldwide?
Possible partners: What other libraries or groups may be digitizing it or in partnering (local
museums, public libraries, publishers, community groups)?
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