26 · Survey Results: Survey Questions and Responses
STAFF ORGANIZATION
3. Please indicate which of the following best describes the organizational structure for the
personnel in your library who currently have responsibility for managing, assessing, and promoting
the use of locally curated digital collections as all or part of their job duties. N=70
Organizational Structure Collection
Management
Assessment and
Evaluation
Outreach and
Promotion
N
A single position within the library 1 5 6 7
A single department within the library 13 12 12 19
A committee/group of staff from two or more
departments within the library
44 38 34 48
A committee/group of staff from the library and
other departments in the institution
8 5 9 12
Other organizational structure 13 15 15 17
Total Number of Responses 70 67 66 70
If you selected “Other organizational structure” above, please briefly describe that structure. N=17
Collection Management N=13
Collection management is a distributed activity at the Libraries. Many of our digital collections were developed based
on content in our Special Collections and Archives, which includes the Southeast Asian Archive. The Digital Scholarship/
Scholarly Communication Strategic Council develops high-level strategy for the the Libraries’ digital scholarship and
data curation. The Digital Services Operations Team has responsibility for managing the planning for digital collection
acquisitions and projects (Digital Services Operations Team). Subject specialists across departments also have input in
developing and managing local digital collections. A programmer/analyst in our Information Technology department is
responsible for preservation, migration, and analysis. The Metadata and Digital Resources Librarian from the Cataloging
&Metadata Services Department is responsible for description and record management, and contributes project
proposals with built-in outcome measurements.
Committee made up of members of the Special Collections Research Center, Digital Library Initiatives, and Cataloging
and Metadata Services
Digital collection creation, management, assessment, and outreach activities are handled, usually informally, by several
library units.
Digital Scholarship Council with representation from throughout organization, plus functional experts in various units
with pertinent responsibilities, plus liaison librarians.
Digitization is managed by the Digitization division.
Each department responsible for own.
Effective July 1, 2014: single department (Collection Strategies) responsible for content selection &assessment.
More than one department
Primarily in the Scholarly Publishing unit, but informally across positions, and on an ad hoc basis
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