103 SPEC Kit 352: Collection Assessment
UNIVERSITY OF MANITOBA LIBRARIES
Collection Evaluation for Programme and Course Changes, Academic Programme Reviews…
http://www.umanitoba.ca/libraries/directors_office/images/305_Policy.pdf
305.3
Undergraduate/Graduate Programme Review
In these cases, the liaison librarian will supply the appropriate template (see
Attachment 2) as described below.
The Periodic Review of Academic Programmes instituted by the Faculty of Graduate
Studies in 2001, and then for Undergraduate Programmes in 2005 involves a review of
the Libraries’ ability to continue to support graduate and undergraduate programmes in
each departmental subject area at the University of Manitoba [see University Policy
429]. The Libraries’ response, although similar to other reports as described above,
must follow more specific guidelines delineated in the Template for UML Responses
to Graduate Programme Reviews (Attachment 3) and the Template for UML
Responses to Undergraduate Programme Reviews (Attachment 4). It should be noted
that any programme for which the Libraries already prepares a report for accreditation
purposes will not be subject to an Academic Review.
Canada Research Chairs
To be completed if an assessment is requested by the Canada Research Chair. Liaison
librarians are encouraged to contact Canada Research Chairs in their subject areas
when appointed, to determine if they have any library needs.
GUIDELINES
1. Forms &Signatures – The liaison librarian will use one of two forms, depending on
the type of evaluation being done. Both are available on the Collections
Management Web page http://www.umanitoba.ca/libraries/units/collections/
a. Minor Change Form (Attachment 1): use when a statement is not
required. No signatures are necessary.
b. Library Statement Form (Attachment 2): use when a statement is
required for courses, new and revised programmes, and Canada
Research Chairs. Note: the Undergraduate and Graduate Programme
Review templates have a Library Statement Form incorporated into
them.
Signatures required: For courses, new and revised programmes &Canada
Research Chairs (2), for Undergraduate and Graduate Programme Reviews (4).
2. Sufficient Time -Departments are required to give one month’s notice for library
statements regarding course changes and six month’s notice for new programme
proposals. Collections Management will help the liaison librarian complete the
statement in time.
3. Documentation -Requests from faculty for evaluations should include forms (see
Attachments 5 and 6) and course outlines.
4. Brevity – Keep statements and supporting documentation brief and to the point.
5. Vigilance – Be vigilant concerning course/programme changes in your area of
responsibility.
UNIVERSITY OF MANITOBA LIBRARIES
Collection Evaluation for Programme and Course Changes, Academic Programme Reviews…
http://www.umanitoba.ca/libraries/directors_office/images/305_Policy.pdf
305.3
Undergraduate/Graduate Programme Review
In these cases, the liaison librarian will supply the appropriate template (see
Attachment 2) as described below.
The Periodic Review of Academic Programmes instituted by the Faculty of Graduate
Studies in 2001, and then for Undergraduate Programmes in 2005 involves a review of
the Libraries’ ability to continue to support graduate and undergraduate programmes in
each departmental subject area at the University of Manitoba [see University Policy
429]. The Libraries’ response, although similar to other reports as described above,
must follow more specific guidelines delineated in the Template for UML Responses
to Graduate Programme Reviews (Attachment 3) and the Template for UML
Responses to Undergraduate Programme Reviews (Attachment 4). It should be noted
that any programme for which the Libraries already prepares a report for accreditation
purposes will not be subject to an Academic Review.
Canada Research Chairs
To be completed if an assessment is requested by the Canada Research Chair. Liaison
librarians are encouraged to contact Canada Research Chairs in their subject areas
when appointed, to determine if they have any library needs.
GUIDELINES
1. Forms &Signatures – The liaison librarian will use one of two forms, depending on
the type of evaluation being done. Both are available on the Collections
Management Web page http://www.umanitoba.ca/libraries/units/collections/
a. Minor Change Form (Attachment 1): use when a statement is not
required. No signatures are necessary.
b. Library Statement Form (Attachment 2): use when a statement is
required for courses, new and revised programmes, and Canada
Research Chairs. Note: the Undergraduate and Graduate Programme
Review templates have a Library Statement Form incorporated into
them.
Signatures required: For courses, new and revised programmes &Canada
Research Chairs (2), for Undergraduate and Graduate Programme Reviews (4).
2. Sufficient Time -Departments are required to give one month’s notice for library
statements regarding course changes and six month’s notice for new programme
proposals. Collections Management will help the liaison librarian complete the
statement in time.
3. Documentation -Requests from faculty for evaluations should include forms (see
Attachments 5 and 6) and course outlines.
4. Brevity – Keep statements and supporting documentation brief and to the point.
5. Vigilance – Be vigilant concerning course/programme changes in your area of
responsibility.
