UNIVERSITY OF MANITOBA LIBRARIES
Collection Evaluation for Programme and Course Changes, Academic Programme Reviews…
Policy: 305 Page 305.1
Subject: COLLECTION EVALUATION FOR PROGRAMME AND
COURSE CHANGES, ACADEMIC PROGRAMME REVIEWS,
AND RESEARCH CHAIRS
Approved by: Director of Libraries
Contact: Coordinator, Approved: February 1991
Prepared by: Jan Horner Revised: December 19, 2002
Janneka Guise September 21, 2006
Judy Harper September 11, 2009
When academic departments add or modify courses or programmes, or undergo
programme reviews, the departments should notify the Libraries. The liaison librarian for
the relevant subject(s) is responsible for preparing a statement of library support, indicating
whether the Libraries’ collection can (or cannot) support the course or programme.
Liaison librarians are expected to develop and maintain a thorough familiarity with their
collections, and therefore the amount of collection analysis required will vary, depending
on length of time spent as liaison librarian for that subject. This Policy contains
procedures and guidelines to help the liaison librarian in this task.
After preparing the statement, the liaison librarian will give it to the Unit Head for review.
The liaison librarian will then send the statement to the Coordinator, Collections
Management, who will review it and contact the liaison librarian if there are any questions.
The statement will then be forwarded to the Director of Libraries for review. Both the
Director and the Coordinator, Collections Management, will sign the statement. In the
case of Academic Programme Reviews the statement is signed by the liaison librarian(s)
who prepared the statement and the Head of the relevant Unit library as well.
A copy will be made for the Collections Management files and the original document with
the signed form will be returned to the liaison librarian, who will then provide it to the
appropriate faculty member. The liaison librarian should make a copy for the Unit Head.
SPEC Kit 352: Collection Assessment 101