SPEC Kit 331: Changing Role of Senior Administrators · 45
Case 22
Senior Associate Dean of Libraries
Reports Librarians Other professionals Support staff Other staff
2012 Systems
Budget
Personnel
Security
Facilities
Planning &Promotions
2 4
2012 Libraries IT
Budget
Personnel
Facilities
Access Services
Collection Development
Planning &Promotions
3 1 4
The position’s responsibilities increased as a result of reorganization. We lost one senior position in 2010 to budget
cuts and the library was reorganized to better reflect how we work in 2012. Fewer silos, more collaboration. It was
also difficult to justify three senior administrative positions in a library of our size. The addition of access services and
collection development dramatically broadened this portfolio. Access services was incorporated here because, like
other departments in the portfolio, it is essentially an infrastructure service. Collection development was added to bring
budgetary operations closer together. The “Associate Deans” are peers but one holds the title of “Senior Associate
Dean.” This reflects the university’s desire to have a clear line of succession and that senior administrative position’s
more significant role in campus activities (such as faculty affairs and budget).
Case 23
University Archivist &Director, University Archives &Records Center
Reports Librarians Other professionals Support staff Other staff
2012 University Archives &Records Center 4 1
2012 University Archives &Records Center 3 1
The number of open records request has increased significantly in recent years and legally requires prompt action. In
order to ensure the university is in compliance with this requirement, a new staff position was created through internal
reassignment to work almost exclusively on open records issues. The university archivist now oversees this function
rather than having direct responsibility for responding to requests.
Case 22
Senior Associate Dean of Libraries
Reports Librarians Other professionals Support staff Other staff
2012 Systems
Budget
Personnel
Security
Facilities
Planning &Promotions
2 4
2012 Libraries IT
Budget
Personnel
Facilities
Access Services
Collection Development
Planning &Promotions
3 1 4
The position’s responsibilities increased as a result of reorganization. We lost one senior position in 2010 to budget
cuts and the library was reorganized to better reflect how we work in 2012. Fewer silos, more collaboration. It was
also difficult to justify three senior administrative positions in a library of our size. The addition of access services and
collection development dramatically broadened this portfolio. Access services was incorporated here because, like
other departments in the portfolio, it is essentially an infrastructure service. Collection development was added to bring
budgetary operations closer together. The “Associate Deans” are peers but one holds the title of “Senior Associate
Dean.” This reflects the university’s desire to have a clear line of succession and that senior administrative position’s
more significant role in campus activities (such as faculty affairs and budget).
Case 23
University Archivist &Director, University Archives &Records Center
Reports Librarians Other professionals Support staff Other staff
2012 University Archives &Records Center 4 1
2012 University Archives &Records Center 3 1
The number of open records request has increased significantly in recent years and legally requires prompt action. In
order to ensure the university is in compliance with this requirement, a new staff position was created through internal
reassignment to work almost exclusively on open records issues. The university archivist now oversees this function
rather than having direct responsibility for responding to requests.
