108  ·  Representative Documents:  Arrangement Guidelines
Ohio State University
PastPerfect IV: Instructions & Guidelines
Enter BY right-click and select your name
from the authority list
[PRESS TAB]
Enter GENERAL CONDITION NOTES
if applicable
Click CLOSE at the upper right of screen
Add Metadata to Classification, Subjects,
Search Terms
Click PEOPLE, CLASSIFICATION,
SUBJECTS, SEARCH TERMS button to
enter additional details for the object
Enter CLASSIFICATION right-click in
the field to select from authority list.
[*If the object is an NOT an editorial cartoon, click
on CLOSE and proceed to CUSTOM instructions]
or
[PRESS TAB if object is an editorial cartoon]
Enter SEARCH TERMS for an editorial
cartoon type in pertinent objects or people
shown in the cartoon. Press “enter” after
each entry
[PRESS TAB]
Enter SUBJECTS for an editorial cartoon
type in words or phrases that describe topics
or issues addressed by the cartoon. Press
“enter” after each entry
Click CLOSE at the upper right of screen
*Enter
obvious condition problems such as:
tears, staining, foxing, mold, losses, folding,
creasing, etc.
*Enter
if the object is encapsulated, matted
or framed, mounted to board, etc.
*More
detailed condition reports are entered
via another screen
*Classification
is the genre, the category of
artistic endeavor having a particular form,
content, or technique
*Do
not edit Classification authority list
*
Multiple entries are possible (magazine
cartoon + editorial cartoon.)
*Press
“enter” after each entry
*
Use full proper names for all notable
persons (George W. Bush, NOT Bush or
George W.)
*No
periods in abbreviations (USSR, FBI,
NAACP)
*Spell
out words such as World War II,
NOT WWII, United State NOT US,
American flag NOT US flag
*Do
not repeat Search Terms in Subjects
*If
you don’t know, consult other resources
including the Internet or ask authorized staff
*For
dated cartoons, search news stories by
date at Vanderbilt Television News Archive
at http://tvnews.vanderbilt.edu
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